FORMS

Payroll Timesheet- form for hourly positions to track their time worked to submit to Payroll.

Federal W-4 2023- instructions on completing the Federal W-4 are available *here*.

Illinois W-4- instructions for completing the Illinois W-4 are available *here*.

Wisconsin W-4- instructions for completing the Wisconsin W-4 are available *here*.

Direct Deposit Instructions- the Direct Deposit form is available on the staff-only intranet.

Education Foundation Donor Form- for payroll deductions to the Round Lake Area Schools Education Foundation.

PAY SCHEDULES

Payroll Calendar 2023-24

Time Sheet Due Dates 2023-24

True Time Due Dates 2023-24

What to Know

• Round Lake Area Schools CUSD 116 pays on a 24 pay period basis each school year.
• Payments are processed to employees on the 15th and the 31st of each month, except when those dates fall on a holiday or weekend, in which case the date is changed to the prior workday.

SKYWARD EMPLOYEE ACCESS

Skyward is an employee information system that is used at Round Lake Area Schools for Human Resources and Payroll. This system will house all the employee information, from personal, to current position and assignment and payroll information.

To access Skyward, click this link: https://skystu.rlas-116.org

What to Know

• After being hired for any position in our district, you should receive an email that contains your login information and temporary password for access to Skyward.
• Skyward gives the option to view your pay check history, W-4 information, W-2 information, time off, and more.
• Self-Service options are available for employees to change their address and phone number from within Skyward.

Skyward Instructions

• Calendar Year to Date Instructions
• Check Estimator Instructions
• Check History Instructions
• Direct Deposit Information Instructions
• W-2 Information Instructions
• W-4 Information Instructions

W-2 INFORMATION

W-2s are processed annually by January 31st each calendar year. Current and past employees may view their W-2 in Skyward Employee Access.

To access Skyward, click this link: https://skystu.rlas-116.org

What to Know

• The District practices electronic distribution of W-2s. Employees may request a paper copy to be mailed by contacting the Payroll Specialist.
• Prior and current year W-2s are available year round in Skyward Employee Access, for printing and review.
• Address changes must be submitted to the Human Resources Department or Payroll, by December 31st each year, to ensure timely receipt of W-2.
• Self-service options are available in Skyward for address changes.
• Any employee no longer working for the District, can obtain access to Skyward to view W-2s. Contact the Payroll Specialist for assistance with gaining access.

Skyward Instructions

• Calendar Year to Date Instructions
• W-2 Information Instructions
• W-4 Information Instructions

Check on Your Pension Benefits

RLAS encourages our employees to stay in the know when it comes to their pension benefits. Make sure to sign up for Member access through your Retirement plan to stay up to date on your retirement benefits!

• IMRF (Support Staff, Occupational & Physical Therapists)
  • Member Access: https://www.imrf.org/memberaccessv2/
  • How to Create an Account: https://www.imrf.org/en/members/members-must-know/member-access
  • Video Tutorial: https://www.imrf.org/EN/MEMBERS/MEMBERS-MUST-KNOW/MEMBER-SUPPORT-VIDEOS
• TRS (Certified Staff)
  • Member Access: https://member.trsil.org/subsections/secureaccountaccess/security/signin.aspx
  • How to Create an Account: https://www.trsil.org/Welcome-To-TRS
  • Video Tutorial: https://www.trsil.org/videos/accessing-your-trs-member-account-online

IMRF Employer Cost and Participation Information

In 2019, the Illinois General Assembly passed Public Act 101-0504. The law requires IMRF to post certain employer cost and participation information on its website. IMRF will update these reports annually. The reports are available on IMRF's Employer Cost and Participation Information page: https://www.imrf.org/en/about-imrf/transparency/employer-cost-and-participation-information

• Employer Contribution Amounts: The amount of employer contributions each employer made from 1/1/1995 to present (searchable spreadsheet)
• Employer Contribution Rates: Each employer's contribution rates for the current year and one year after (searchable spreadsheet)
• Participating Employers: A list of all employers and the date each employer joined IMRF (searchable spreadsheet)
• Employer Resolutions: Required participation resolutions for employers that joined on or after 1/1/1995 (searchable PDF)

We are dedicated to protecting our employees’ information. For this reason, we use Verifent to confirm verification of employment and/or verification of income (VOE/VOI) requests are legitimate, and a valid permissible purpose exists as defined by the Fair Credit Reporting Act (FCRA). Verifiers seeking employment and/or income information for our employees must submit VOE/VOI requests through Verifent. 

Faith's Law Employment History Review forms must also be submitted through Verifent. Requesting organizations cannot submit these forms themselves but must instead have the former RLAS-116 employee submit the request using the instructions here: Experience Verifications- Faith's Law Employment History Review & Self-Disclosure Form

To Submit a Request (non-Faith's Law):

1. Log in at https://www.verifent.com/log-in. Please note that new Verifent users will need to register and create an account before proceeding.

2. When prompted, enter our unique organization code: FE43A7.  

3. Please be prepared to provide the employee’s date of birth and last four digits of the Social Security Number.

For additional information on this process, please visit Verifent.